Frequently Asked Questions

How far in advance can I book a rental?

The HBA (Home Builders Association of Metro Orlando) is currently booking 12 months in advance. The hall is open to look at Monday thru Friday from 9:00am to 3:00pm.  You can make an appointment to come in and look at the hall by calling 407-629-9242.  Appointments are required to insure that the hall is available to look at and not in use.

Are my rates subject to change once I’ve signed a contract?

Because we are only booking 12 months in advance, the rates will not be increased.

What is the process for reserving rental space?

All rentals are first come, first served.  You must come into the HBA office to reserve the hall.  One-half of the Rental Fee and a signed Facility Use Contract will secure your date. Please call between 9am –3pm, Monday thru Friday to make an appointment to reserve the hall.

Can you pencil me in for a rental?

Courtesy holds may be accepted and held for a maximum of seven (7) working days.  At the end of the seven days, if no contract is signed, the courtesy hold will expire. Customers with courtesy holds will not be contacted to notify of expiration of the courtesy hold.

When are the rental fees due to be paid?

Fifty percent (50%) of the rental fee together with a signed Facility Use Contract will secure the event date.  Sales tax is not collected on the rental fee at this time unless the reservation is made within thirty (30) days of the event date; in which case the total rental fee, sales tax, security office fee and damage deposit would be due. 

The rental fee balance and the damage deposit are due thirty (30) days prior to the event. Sales tax (6.5%) will be collected at this time.

The HBA reserves the right to cancel the Facility Use Contract if the rental fee balance and damage deposit are not paid when due, thirty (30) days prior to the event date.

Can I have items delivered, such as from my caterer, florist, DJ etc ahead of time?

The building is in use everyday and we have no storage space available for early deliveries. All deliveries and setup must occur only during your allotted rental period. You may call the HBA to see if special arrangements may be made for early delivery if no other arrangements can be made.  Please remember that everything that you bring in for your event must be taken out of the hall at the end of your event.

Can I come anytime to view the building, meet my caterer or florist etc.?

The building may be visited Monday thru Friday, 9:00am to 3:00pm.  Please call the office before arriving to make sure the room is available to see.  It may be in use.

Can I have a live DJ or band?

Yes.  Please keep the exterior side doors closed during the playing of any music.  Also, please respect that the hall is in a residential area and keep noise levels outside of the building to a minimum at all times.

Can my flower girl throw rose petals?

No throwing of rice, flower petals, birdseed, sparklers or butterflies inside the building.  You may throw outside the building:  biodegradable rice, bubbles and birdseed.  Also, fog machines are prohibited inside and outside the building.

How may I decorate?

Decorations are permitted within reason and only in the hall.  Candles are permitted as long as the flame is enclosed in glass such as votives and hurricane lamps. Tape, tacks, nails, staples etc are NOT permitted to attach your decorations.  Also, glitter and other confetti-like decorations are also prohibited.  Please remember that it is the responsibility of the renter to remove all decorations at the end of your event.

Is the building Handicap accessible?

The HBA building has 2 handicap parking spots in front of the building. There is a wheelchair ramp entering into the building.   The restrooms are handicap accessible but they are not wheelchair accessible.

How many parking spaces are available?

There are 120 parking spaces available during business hours.  Weekends and evenings after 5pm, overflow parking (in the adjacent Huckleberry Sibley office complex) is available if arranged in advance.

When do I pick up the key?

You will not be given a key.  You will pre-specify the time required with your caterer and other vendors.  This time frame will be given to the security officer who will open the doors at the beginning of your rental period and lock up the building at the end of your event.  This time frame is very important to allow enough time for setting up your event and the cleaning after.

What is your cancellation policy?

Reservations are booked when the renter submits a signed Facility Use Contract and 50% of the rental fee is paid. Please read the schedule below to understand the percentage of the rental fee deposit that will be refunded if the booking is cancelled.  ALL CANCELLATIONS MUST BE MADE IN WRITING.

       Time period before event date                Amount of deposit refunded

              9 months - 12 months             100% minus $100 Administrative fee

              6 months -  9 months                                      75%

              0 months -  6 months                                      50%

Is there a damage deposit in addition to my rental charge?

Hall rentals require a $600.00 cash damage deposit due 30 days prior to the event date.  The damage deposit will be returned within six (6) weeks following the event.  Deductions may be made for damage, excessive cleaning, or time used beyond the contracted period. 

How late can I stay?

Your event must end and all guests must vacate the premises by the end of your rental period.  We do not rent past 12:00am.

What if we are having a great time and stay later that our rental period?

An hourly rate of $300 will be charged for any time you are in the building past your rental period. This amount will come directly out of your security deposit.  Out of respect for our residential neighbors, we do not rent for events past 12:00am.

Will I receive a refund if we leave early?

No.  You must plan your event as accurately as possible.

Can I use my own vendors?

You may use your own vendors.  The HBA does not have a list of Select Vendors that we require.